Updated for FORS v7.2 · October 2026
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FORS Standard v7.2
Management · Vehicles · Drivers · Operations
Operator licence and any other required permits (such as a DVS HGV Safety Permit for London) are current and checkedFORS M7 Regulatory licensing · Bronze
A named person is responsible for FORS, with the time and authority to manage itFORS M3 Responsible person · Bronze
HGVs have side under-run protection on both sides and Class V and VI mirrors (or a camera monitoring system covering the same view)FORS V6 Vehicle safety equipment · Bronze
Nearside camera, proximity sensor and audible left-turn warning fitted, or a DVS 3-star rating or Progressive Safe System, plus a rear camera on rigids of 7.5 tonnes and overFORS S6 · Silver only
Driver licences checked using DVLA data at a risk-based frequency, at least every 3 months for HGV and PCV driversFORS D1 Licensing · Bronze
Tail lift LOLER examination reports held within the vehicle maintenance records (15-month history)FORS V1 Serviceability and roadworthiness
Fuel and AdBlue use recorded by vehicle registration, with the diesel-to-AdBlue ratio calculatedFORS O2 Emissions · v7.2
Drivers’ professional development planned and recorded, including approved road-risk and counter-terrorism awareness trainingFORS D4 Professional development · Bronze
Drugs and alcohol procedure, six-monthly eyesight checks and annual driver health declarations in placeFORS D6 Health and eyesight · Bronze
Road traffic collisions recorded and investigated, and drivers’ hours and working time infringements acted onFORS O3 Road traffic collisions · D7 · M10
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Health & Safety
HSWA · MHSWR · PUWER · COSHH · RIDDOR · RRFSO
Written health and safety policy signed by a director and kept up to dateHSWA 1974 s.2(3) · 5 or more employees
Risk assessments recorded for driving for work, loading and unloading, manual handling and work at height (sheeting, strapping)MHSWR 1999 reg 3 · record if 5 or more employees
COSHH assessments for diesel exhaust, AdBlue, fuel and workshop chemicalsCOSHH 2002 · diesel exhaust IARC Group 1
Staff know what is RIDDOR-reportable: most road collisions are not, but loading and unloading accidents can beRIDDOR 2013 · 10 days specified injuries · 15 days over-7-day
Work equipment (tail lifts, forklifts, pallet trucks, workshop equipment) listed with maintenance and inspection recordsPUWER 1998 regs 5–6
Yard traffic management plan covering reversing, pedestrians, coupling and loading baysWorkplace Regs 1992 reg 17 · HSE HSG136
Induction for every new driver, including agency workers, covering H&S duties, accident reporting and fatigueHSWA 1974 s.2(2)(c) · MHSWR 1999 regs 13 and 15
Fire risk assessment for the operating centre recorded in full and reviewedRRFSO 2005 art 9 · recorded since 1 Oct 2023
Suitable PPE provided and maintained for employees and limb (b) workersPPE at Work Regs 1992 (amended 2022)
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Operator Licence
GV(LO)A 1995 · Licence undertakings · DVSA guide
Operator licence disc displayed in the windscreen (lower nearside) of every authorised vehicle, and vehicle numbers within your authorisationGV(LO)A 1995 · GOV.UK licensing guide
Transport manager exercises effective and continuous management of the transport operationGV(LO)A 1995 · STC Statutory Documents
Safety inspections carried out at the interval on your licence, with records kept for 15 monthsLicence undertaking · DVSA roadworthiness guide
Laden brake performance assessment recorded at every safety inspection, with at least four laden brake tests a year (or EBPMS)DVSA roadworthiness guide · April 2025
Walkaround checks at least once every 24 hours in service, with defects signed off by a named competent person before useLicence undertaking · DVSA roadworthiness guide
Financial standing available now: £8,000 for the first HGV plus £4,500 for each additional (restricted: £3,100 and £1,700)STC Statutory Document 2 · GOV.UK guide
Changes (transport manager, convictions, legal entity, operating centre, address) notified within 28 daysGOV.UK licensing guide · 28-day rule
Vehicles normally kept at an authorised operating centre when not in useGV(LO)A 1995 · operating centre authorisation
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Tachographs & Hours
Assimilated Regs 561/2006 & 165/2014 · RT(WT)R 2005
Driver cards downloaded at least every 28 days, with data kept for 12 monthsRecording Equipment (Downloading and Retention of Data) Regs 2008
Vehicle units downloaded at least every 90 days and before the vehicle changes handsRecording Equipment (Downloading and Retention of Data) Regs 2008
Infringement reports analysed, drivers debriefed in writing and repeat offenders managedLicence undertaking · drivers’ hours rules
Drivers know the limits: 9 hours daily driving (10 twice a week), 56 a week, 90 a fortnight, 45-minute break after 4.5 hoursAssimilated Reg 561/2006
Working time tracked separately: 48-hour average over 17 weeks, 60-hour weekly maximum, records kept 2 yearsRT(WT)R 2005
Drivers can produce records for the current day and previous 28 days (56 days on UK–EU international journeys)Assimilated Reg 165/2014 · SI 2025/402
Every tachograph inspected and calibrated at least every 2 yearsAssimilated Reg 165/2014 art 23
Vehicles on UK–EU international work, including vans over 2.5 tonnes on hire or reward since 1 July 2026, fitted with a version 2 smart tachographAssimilated Reg 165/2014 · GOV.UK tachograph rules
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Tail Lift Compliance
LOLER 1998 · PUWER 1998 · Work at Height Regs 2005
Every tail lift thoroughly examined at least every 6 months where people ride it (12 months for goods only), or as set by a written examination schemeLOLER 1998 reg 9(3) · HSE SIM 05/2009/01
Examination reports kept until the next report, or for 2 years, whichever is laterLOLER 1998 reg 11
Examiner is independent and impartial, and not the person who does routine maintenanceLOLER 1998 reg 9 · HSE guidance
All operators, including agency and temporary workers, trained on the lift types they use, with records keptPUWER 1998 reg 9 · MHSWR 1999 reg 15
Daily pre-use checks of SWL plate, platform, controls and safety features recordedPUWER reg 6 and LOLER reg 9 · good practice
Operators know the load, pallet truck and operator together must stay within the safe working loadLOLER 1998 regs 7–8
Risk assessment covers tail lift work, work at height, manual handling and ground conditionsMHSWR 1999 reg 3 · Work at Height Regs 2005
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Driver Management
Licence checks · Driver CPC · Induction · Fatigue · Drugs & alcohol
Licences checked using DVLA data before a driver’s first drive and then at a risk-based frequency (at least every 3 months for HGV drivers)FORS D1 · evidences proper licensing
Every driver who needs Driver CPC holds a valid Driver Qualification Card, with expiry dates and the 35 hours trackedVehicle Drivers (CPC) Regs 2007 · fine up to £1,000
Any Driver CPC exemption you rely on is documented and based on how the vehicle is used, not licence categoryGOV.UK Driver CPC exemptions
Drivers who have taken National Driver CPC courses are kept to UK-only workNational Driver CPC · from 3 Dec 2024
Induction completed and recorded before every new driver starts, including agency and temporary driversHSWA 1974 s.2(2)(c) · MHSWR 1999 reg 13
Driver health and fitness procedure: annual self-declaration, eyesight checks and a medication policyFORS D6 · Road Traffic Act 1988 s.94
Fatigue management policy with a clear way for drivers to raise concernsRT(WT)R 2005 · HSE INDG382
Drugs and alcohol policy covering testing, definitions and referralFORS D6 · Road Traffic Act 1988 ss.4–5
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